Draft Minutes - 10 April

Minutes

FVSG

10 April 2008, Fulford Hall, 3-5 pm

Core Group Members Present: Margaret Day, John Rowlandson (chair), Ron Bain, Ralph Pred (for John Moore), Larry Woods (secretary)

Community Reference Group Members Present: Stan Shapiro,  Martyn Day, David O'Flynn

Community Members Present: Peter Lamb & George Ehring (Trustees)

Regrets: John Moore

[NB: All decisions taken by consensus.]

1. Adoption of Agenda as presented.
2. Adoption of Minutes of 3 April meeting.
3. Chair’s Report: The Chair welcomed the Trustees and invited Margaret to speak to draft interim report prepared by the Writing committee. 
4. Discussion of Interim Report:  Margaret recommended the acceptance of the interim report.  It was noted that the draft does not include many and varied appendices.  A lengthy discussion of the section dealing with the recommendation for the establishment of an ongoing Fulford Advisory Committee.  While the intent of this recommendation is important, the group agreed to revise this section after the Trustees reminded us of the ongoing nature of the Fulford Study Group in its terms of reference.  A checklist of appendices was reviewed, as were the mechanics of distribution for the report and appendices in advance of the Trust community meetings in Fulford on Monday, 14 April.  The Chair thanked the Writing Team for their efforts and indicated that he will introduce the report at both sessions.  Margaret introduced input gather from Fulford School children this very morning and indicated her hope that these would be posted on our blog.  Stan referred to a summary handout he has prepared and will revise.  It was noted that we must thank all those who have given us their input.  The Chair acknowledged the efforts on the Focus Group now that we had walked in their shoes and noted the difference between our group and theirs may be our ability to advocate on behalf of our report because of its roots in the community.  The need to place an article in the Driftwood was stressed.  
5. Other Business:

a)     The Chair noted the need for succession planning as we move into the next phase.  Leadership and participation will need to be addressed on an ongoing basis.

b)    The Chair thanked all group members for their participation and input and the Trustees expressed their thanks to the Chair and group members for the quality of the interim report and for reporting on time given the tight reporting timeline the group was set.

6. Adjourned 4:45 pm.    LW