Draft Minutes - 10 April

Minutes

FVSG

10 April 2008, Fulford Hall, 3-5 pm

Core Group Members Present: Margaret Day, John Rowlandson (chair), Ron Bain, Ralph Pred (for John Moore), Larry Woods (secretary)

Community Reference Group Members Present: Stan Shapiro,  Martyn Day, David O'Flynn

Community Members Present: Peter Lamb & George Ehring (Trustees)

Regrets: John Moore

[NB: All decisions taken by consensus.]

1. Adoption of Agenda as presented.
2. Adoption of Minutes of 3 April meeting.
3. Chair’s Report: The Chair welcomed the Trustees and invited Margaret to speak to draft interim report prepared by the Writing committee. 
4. Discussion of Interim Report:  Margaret recommended the acceptance of the interim report.  It was noted that the draft does not include many and varied appendices.  A lengthy discussion of the section dealing with the recommendation for the establishment of an ongoing Fulford Advisory Committee.  While the intent of this recommendation is important, the group agreed to revise this section after the Trustees reminded us of the ongoing nature of the Fulford Study Group in its terms of reference.  A checklist of appendices was reviewed, as were the mechanics of distribution for the report and appendices in advance of the Trust community meetings in Fulford on Monday, 14 April.  The Chair thanked the Writing Team for their efforts and indicated that he will introduce the report at both sessions.  Margaret introduced input gather from Fulford School children this very morning and indicated her hope that these would be posted on our blog.  Stan referred to a summary handout he has prepared and will revise.  It was noted that we must thank all those who have given us their input.  The Chair acknowledged the efforts on the Focus Group now that we had walked in their shoes and noted the difference between our group and theirs may be our ability to advocate on behalf of our report because of its roots in the community.  The need to place an article in the Driftwood was stressed.  
5. Other Business:

a)     The Chair noted the need for succession planning as we move into the next phase.  Leadership and participation will need to be addressed on an ongoing basis.

b)    The Chair thanked all group members for their participation and input and the Trustees expressed their thanks to the Chair and group members for the quality of the interim report and for reporting on time given the tight reporting timeline the group was set.

6. Adjourned 4:45 pm.    LW 

Minutes - 3 April

Minutes

FVSG

3 April 2008, Fulford Hall, 3-6 pm

 

Core Group Members Present: Margaret Day, John Rowlandson (chair), Ron Bain, Larry Woods (secretary), Ralph Pred (for John Moore)

Community Reference Group Members Present: Stan Shapiro, Vera Robinson, Johan Gerritsen, Martyn Day

Regrets: John Moore

 [NB: All decisions taken by consensus.]

1. Adoption of agenda, as amended.
2. Adoption of Minutes of 27 March meeting.
3. Chair’s Report:  After thanking everyone for their participation in the Open House display during the Fulford Flea Market on Saturday, Ron’s summary of the Open House was introduced.  The responses to the display were gratifying and the effort was appreciated by the community.  Forty-five responses were received on the day.  Perhaps we could add disclaimer indicating that Ron’s summary does not contain all views expressed by group members.  The document could be appended to our final report.  
4. Review of Focus Group Recommendations & Final Report:

A lengthy discussion revealed a lack of consensus in support of the Focus Group recommendations pertaining to ferry-related issues.  Given the time expended on  this discussion, the Chair expressed his sense that our final report is emerging and that a writing team should be able to complete it.  This group could identify issues to be addressed in long-term.  We could use the review sheet the Chair prepared for the discussion of the Focus Group recommendations to help organize the text of our report and appendices.  It was proposed that Margaret, Ron and Stan be the core of this group.  An introductory “coda” could address those aspects of our purpose we want to stress.  Can the “preserve and protect” approach to the natural environment be applied to the service environment?   We can present divergent positions in our document.  Stan’s draft already includes a list of Focus Group recommendations acceptable to our group.  Our document will need to go out before the public process begins in Fulford on 14 April.  Ralph will attend the writing team in Larry’s stead, as possible.  The first meeting will be 2:00 pm Friday, 4 April at the home of Margaret and Martyn Day.  We will also reserve our regular meeting room for 3-5 pm next Thursday to review the final report.

5. Other Business:

a)     There was discussion of the Hornby Island local committee structure.

b)    The connection between amenity transfer and density transfer was explored.  The question will be referred to the Trust.

6. Adjourned 6:00 pm.

LW 

Agenda - 10 April

OAP Room - 3:00 to 5:00 pm

1. Agenda/Minutes
2. Interim Report
3. Discussion
4. Other Business
5. Adjournment

Agenda - 3 April (Responding to Trustees)

OAP Room - Fulford Hall

1500 to 1700 hrs 

 Agenda 

1. Adoption of Agenda/Minutes
2. Report on Open House
3. Next Steps
4. Adjournment
   

Minutes - 27 March

Minutes

FVSG

27 March 2008, Fulford Hall, 3-6 pm

Core Group Members Present: Margaret Day, John Rowlandson (chair), Ron Bain, Larry Woods (secretary), Peter Lamb (Trustee)

Community Reference Group Members Present: Stan Shapiro, Ralph Pred, Vera Robinson

Community Members Present:  Nel Bushby, Robert Kojima (Islands Trust staff), Gerry Hamlyn (Islands Trust staff)

Regrets: Alan Goldin, John Moore

[NB: All decisions taken by consensus.]

1. Adoption of agenda, as amended.
2. Adoption of Minutes of 20 March meeting recorded by Martyn Day, noting suggested changes from Peter Lamb.
3. Chair’s Report:  Peter Lamb has observed that we should create a budget for any future activities in order for said budget to be approved by the Trust beforehand.
4. Ron Bain spoke to panels of display for upcoming Open House.
5. Margaret spoke to responses to Service Environment questionnaire circulated to group members.
6. Robert Kojima spoke to today’s local Trust committee meeting which dealt with the density transfer issue, assessment of amenity values, agricultural polices, and climate change matters as part of revision of draft of OCP.   The local Trust committee meets on 3 April (the same day as our report is due), meaning the next opportunity for our report to be considered by local Trust committee meeting will be 7 May.  We should get our report to them as soon as possible.
7. Vision: Group members spoke to their visions of the village twenty years on and Trust staff offered guidance.  Some group members said we must guard against loss of history and reason for being.  The social side of Fulford must not be lost.  Language of OCP is not language of Fulford.  We must be respectful of nature and neighbours.  Some prefer to grow slowly.  It was observed that there is an assumption that Fulford as presently constructed has the capacity to receive densities, but we lack receiving capacity.  We must clear up problems in resource and infrastructure gaps.  Then receiving issues can be looked at differently.   Are we really thinking about developing a local area plan?  Do we want to say we wish to preserve and protect the village?  We do not need to assume development.  Do we want it to stay as is?  Do we want to recommend removing Fulford as a receiving area?  What about development outside development permit area?  Can we duplicate the process in Ganges with respect to heritage conservation areas?  It is possible, but would require us to deal with boundary issue.   Some are skeptical about heritage designation.
8. Consideration of OCP Vol.1 items dealing with Fulford [sections refer to items in OCP (adopted June 10, 1998; consolidated May, 2007)]:

B.5.1.2.1   Use reference to “Fulford Village” throughout.

B.5.1.2.11 Duplicate for Fulford re: heritage designation

B.5.3.1.3  Reinforce water supply as contingency for development

B.5.3.2.4  Distance re: parking should be softened in some way

B.5.3.2.6  Fulford Village should not be designated as a receiving area for densities until criteria for achieving needed capacity are met.   We should build out before allowing additional densities and encourage development within existing zoning allowances.

9. Open House and Drafting of Final Report: We reviewed the display for the open house.  What should we offer people on the day?  We will ask them for their visions of Fulford and have a book they can write in. We considered having an extra meeting to confirm positions on Focus Group and OCP recommendations.  Our report will not be completed by 3 April. 
10. Adjourned 6 pm.

 

LW 

Agenda - 27 March (Vision to Action)

OAP Room - Fulford Hall

1500 to 1800 hrs 

 Agenda 

1. Regular FSG Meeting (1500 to 1700)
1. Adoption of Agenda/Minutes
2. New Business (Lamb)
3. Report of the Working Paper Task Group (synthesis document Service Environment Framing Questions)
4. Fulford Vision/OCP Actions to Achieve Vision
5. Report Development
6. Adjournment
2. Open House Coordinating Meeting (1700 to 1800)
• Content 
• Feedback
• Logistics

Minutes - March 20th

Minutes- March 20^th.

20^th. March 2008, Fulford Hall, 3-5.30pm.

Core Group Members present: Margaret Day, John Moore, John Rowlandson (chair), Ron Bain, Peter Lamb ( Trustee), Martyn Day as alternate for Larry Woods.

Community Reference Group Members present: Stan Shapiro, Ralph Pred, Vera Robinson, Ted Bowland

Regrets: Alan Goldin, Larry Woods, David O’Flynn, Johan Gerritsen

All decisions taken by consensus.

Maps displayed by Ron Bain.

1. Adoption of Agenda

2. Adoption of minutes of March 13^th. Meeting

3. New Business

Stanley Shapiro and Ron Bain each outlined their positions and concerns re: the short and long term process issues facing the group, as detailed in an exchange of e-mails circulated by the chair to all Study Group. Members.

Trustee Lamb was asked for his advice/ direction as to how the group could most effectively meet its TOR.

In response Trustee Lamb advised the following:

1. That the Study Group should report to the Trust by the April 3^rd.deadline on those items in the current draft OCP which they could support, and on those which would need further study; otherwise the recommendations of the Focus Group still under consideration would be accepted.

2. That trustees would not endorse any change that the Study Group could not support. Trust staff have similarly been instructed not to make decisions that affect Fulford until the Study Group reports to the Trust.

3. The Study Group should also identify any objections/concerns re: the existing 1998 OCP by the April 3^rd. deadline...

John Moore advised that from the review of the Focus Group recommendations by the Study Group to date there appeared to be general agreement with many of the Focus Group recommendations.

4. Service Environment Framing Questions

John Moore agreed to update and finalize the .synthesis document of the previous week on the built environment questions and include the submissions of Margaret Day and Ron Bain.

Group members to submit responses and.Margaret Day to finalize the synthesis document based on discussion and Service Environment Questions  as posted on the blog for this weeks meeting.

5. Focus Group recommendations/ OCP objectives/policies related to the Service Environment

The Trust has clarified the position of the existing boundaries and this information has been added to the overlay of the maps by Ron Bain. Within these boundaries, under current zoning, a build out from  98   to 142   residences was possible.

John Moore brought up the issue that only 30%of the residents of Reginald Hill were full time. An increase in this percentage would affect the use of Morningside which continues to show signs of subsidence. This was of general concern to the whole group

With the inclusion of Abbeyfield it would appear that the capacity / state of the existing water supply would be at its maximum. John Rowlandson speaking for the Fulford Water District said that there would have to be a substantial improvement in the infra-structure and source to accommodate the existing build out potential.

It was noted that the section of the Fulford-Ganges road within the village is treated as a major highway and is a major safety concern. Ideas put forward included: village be “pedestrianised” up to the junction with Beaver Point Rd., appropriate signage for motorists exiting the ferry terminal, speed bumps, 30km. speed zone, etc...

Trustee Lamb said that the group should be talking to the Transport Commission and Gary Holman about the traffic problems.

Ted Bowland from the floor said that the village seemed afraid of development when, in fact, shaped and directed development could be used to solve infra-structure problems.

Several issues not having come up for discussion it was agreed that the same format as the previous week would be adopted with everyone submitting their response to the questions as framed on the Blog  for the Service Environment

6. Other Business

An “Open House” will be held (Fulford Flea Market, March 29^th. Fulford Hall) with the objective of bringing ‘Greater Fulford’ up to date with how the Study Group is attempting to deal with its task and to seek their involvement/vision. Emphasis would be on getting their input.

Meeting adjourned 5.30pm.

Minutes submitted by Martyn Day acting as alternate for recording secretary Larry Woods

Agenda - 20 March (The Service Environment)

OAP Room - Fulford Hall

1500 to 1700 hrs 

 Agenda 

1. Adoption of Agenda/Minutes
2. New Business (Shapiro)
3. Report of the Working Paper Task Group (synthesis document of previous week’s work
4. Service Environment Framing Questions
5. Focus Group recommendations/OCP objectives/policies related to the Service Environment
6. Other Business (Open House; concurrent OCP processes; Questions to the Trust)
7. Adjournment
   

Minutes - March 13th

Minutes

FVSG

13 March 2008, Fulford Hall, 3-5 pm

Core Group Members Present: Margaret Day, John Moore, John Rowlandson (chair), Ron Bain, Larry Woods (secretary)

Community Reference Group Members Present: David O’Flynn, Ted Bowland, Johan Gerritsen, Stan Shapiro

Community Members Present: Janice Gauthier, Gary Holman (CRD)

Regrets: Alan Goldin

[NB: All decisions taken by consensus.]

1. Adoption of agenda, including under Other Business: 1) Next meetings; 2) Waste Water; and 3) Fulford Profile.
2. Adoption of Minutes of 6 March meeting.
3. Chair’s Report: 22 vision statements re: Fulford in 2025 have been received from Fulford School children.  Thanks to Mr. Lightfoot’s class.
4. The Built Environment: Janice Gauthier spoke on the affordable housing on Salt Spring and in Fulford.  She is associated with the Murakami and Abbeyfield projects.  At present, all affordable housing projects are in Ganges.  She stressed the need on South End. Common community concerns re: safety, traffic, water, need for energy efficiency were discussed.  There are creative solutions.  BC Housing and Natural Resources Canada will provide funding for these sorts of projects.  Incomes on SSI are 15-20% lower than elsewhere in province and homelessness is an issue.  80% of market can afford a house of $250,000, while median list price is $800,000.  40% are spending 30% on housing.  Abbeyfield was discussed (to accommodate 10 seniors; might include a medical clinic open to public).  Habitat for Humanity option discussed.  Focus Group recommendations were noted and Janice supported the initiatives suggested.  Gary Holman noted that the Trust housing task force is exploring new ideas and the approval process could address various concerns.  Salt Spring taxpayers pay into a regional housing trust fund from which the Murakami and Grandma’s House projects have benefited.  A local fund could complement this.  The idea of minimalist housing was raised, as was the preference for building housing on SSI for people already living on SSI.  The latter can be done.  Janice indicated that the business community is concerned about housing for workers, but nothing is yet happening in this area.  The OCP talks of ability to change lot sizes for affordable housing in Fulford and nearby.  Questions about what nearby means were asked.  Janice noted that the Islands Trust is working on a housing needs assessment, sponsored by real estate association.  The school board and Abbeyfield are also involved.  This assessment should be available in about 6 months.  Using Fulford School for housing would be a sign of dwindling community in her view and is to be avoided if possible.  There is already strong political support for rezoning for affordable housing.  We may wish to comment on suites on SSI and if homeowners in Fulford can have suites.  We may wish to emphasize rental over owned, as the market does not provide or build rental housing.
5. John M presented working paper covering historical geography and natural environment.  Gary noted need to consider issue of storm drains and septic systems running off into harbour, tree cutting rules, and interface fire issues.  Do these issues need to be among development permit (DP) requirements?  Should Fulford have its own DP?
6. Requests for information from Trust: Maps have been received.  They still require interpretation re: boundary.  A build-out table was also received.  Gary indicated the CRD’s toll-free number is 1-800-663-4425.
7. Question Period: Could we propose no changes to Fulford at this time, while undertaking a detailed study of the next year?  Could the immediate need of Trustees be satisfied by proposing a freeze?  Can we do justice to all issues in next three weeks?  These questions would be taken up under new business.
8. Built Environment: The Chair introduced a list of guiding questions. What infrastructure needs to be upgraded for existing village?  Given state of infrastructure in village now, isn’t far more time needed to think things through?  Undeveloped lots accentuate problem.  But what is Fulford? Or should we consider everyone on SSI as part of Fulford?  Should we know responsibilities and costs before we define boundaries?  It was agreed we would respond to questions on email and John/Ron will synthesize for discussion at next meeting before we discuss Infrastructure and Open House idea.  Should we be at Fulford Flea Market, 29 March?
9. Next week (27 March) we will begin at 1:30 pm.  We will look at position paper and Focus Group recommendations (agree, agree with amendment, study further, and set aside).
10. Margaret reported on her demographic profile/survey of Fulford children, historical buildings, built/unbuilt lots, lots for sale, and businesses.
11. Ron introduced his draft paper on water and waste-water approaches.
12. Adjourned 5:35 pm.

 

LW 

Scheduled Meetings

The Fulford Study Group will be meeting at the following times at the Fulford Hall's OAP Room:

1. March 20th (starting early at 1:30 for a mapping process). Regular meeting "Understanding the Services Environment [Infrastructure] starts at 3:00pm (all welcome)

2. March 27th (Recommendations Going Forward)

3. March 29th (Please watch this blog for more information)

4. April 3rd (Reflections on Report of the Fulford Study Group to Trustees)

Minutes - March 6th

Minutes

FVSG

6 Mar 08, Fulford Hall, 3-5 pm

 

Core Group Members Present: Margaret Day, John Moore, John Rowlandson (chair), Alan Goldin, Ron Bain, Larry Woods (secretary)

 

Community Reference Group Members Present: David O’Flynn, Ted Bowland, Mike Tyson, Rick Tyson, Ralph Pred, Johan Gerritsen, Stan Shapiro, Bruce Osborne

 

Community Members Present: Marjorie Moore, Nel Bushby, Michael Bushby

 

1. Adoption of agenda.
2. Adoption of Minutes of 28 Feb meeting adopted. Agreed to invite Janet Gauthier to discuss the built environment and the affordable housing issue
3. Chair’s Report:
1. The Trust has approved the appointment of Ron Bain and Alan Goldin as core members, replacing Vera Robinson and Bruce Patterson respectively.
2. Alternates for core members: Vera Robinson (for Ron), Bruce Patterson (for Alan), Martin Day (for Larry), Ralph Pred (for John M.), David O’Flynn (for Margaret), Stan Shapiro (for John R.)
3. David Rapport and Luisa Maffi are ill today and will not be making a presentation on their “Healthy Ecosystems, Healthy Community” initiative.
4. Marjorie and Ron distributed minutes and working paper
5. A communications subcommittee  was established.  Ted, Margaret, John M., John R., and Ron agreed to participate.
6. Report of Working Paper Task Group was introduced by Ron.  Appendix A on Heritage Designation idea was addressed by Stan.  Need for survey of historical assets noted by Chair.  Question of whether we are focusing on Fulford as a heritage area or heritage buildings in Fulford was asked.
7. Natural Environment
1. Chair read existing OCP document related to objectives and policies.
2. Should we include Fulford Creek/Estuary and Weston Lake catchment area even though these might be considered as outside our purview as these are part of our ecosystem?
3. Chair read Fulford Focus Group’s recommendations on the environment.
4. References to Weston Lake and need for watershed survey noted in 7.1.4.
5. The base assumption that we must save the environment and do a survey of environmental assets can drive further planning.  In the Focus Group report, the assumption that there will be increased densities drives their recommendations.  Note the order in which their report is presented. We may want to refer to climate change as the issue that drives planning.
6. What about solar energy?
8. Adjournment at 5:05 pm.

LW

Agenda - 13 March (The Built Environment)

Fulford Hall - OAP Room (3:00 to 5:00 pm)

     Agenda 

1. Adoption of Agenda/Minutes
2. Janis Gauthier will speak about Affordable Housing, (followed by question and answers)
3. Report of the Working Paper Task Group (synthesis document of previous week’s work)
4. Requests for information from Trustees/Trust staff 
5. Questions from community members on the Built Environment Theme
6. Focus Group recommendations/OCP objectives/policies related to the Built Environment
7. Concurrent Trust OCP processes
8. FSG Open House
9. Other Business
10. Adjournment

Agenda - 6 March (The Natural Environment)

     Fulford Hall - OAP Room

     Agenda 

1. Adoption of Agenda/Minutes
2. David Rapport, (followed by question and answers)
3. Report of the Working Paper Task Group (synthesis document of previous week’s work)
4. Request for information from Trustees/Trust staff 
5. Questions from community members on the Natural Environment Theme
6. Discussion of OCP policies and/or Focus Group recommendations related to the Natural Environment
7. Announcement of concurrent Trust OCP processes 
8. Other Business
9. Adjournment

Minutes - February 28th

Minutes

FVSG

28 Feb 08

Fulford Hall, 3-5 pm

 

Core Group Members Present: John Moore, Margaret Day, Larry Woods (secretary), John Rowlandson (chair)

 

Community Reference Group Members Present: Ron Bain, David O’Flynn, Ted Bowland, Mike Tyson, Rick Tyson, Ralph Pred, Bruce Osborne

 

Community Members Present: John Lammers, Nell Bushby, Michael Bushby

 

[NB – All decisions made by consensus.]

 

1)    Chair welcomed all attendees and provided context.  Theme of today’s meeting: Understanding the Historical Context of Fulford.

2)    Chair introduced draft agenda. Adopted, with addition of communication plan discussion.

3)    Secretary read minutes of 18 Feb meeting. Adopted and to be posted on study group blog established by chair.

4)    John Moore introduced redraft of TOR.  Adopted.  To be posted on blog.

5)    Replacement of core group members: Vera Robinson and Bruce Patterson have resigned due to time commitments.  Vera has asked Ron Bain to replace her.  John will speak with Bruce about the matter and then ask the Trustees to confirm and approve both replacements.

6)    Chair introduced proposed themes and schedule.  To be posted on blog.

7)    Communication plan discussed.  Use of blog and email via secretary will be primary means for correspondence.

8)    Chair introduced Barb Lyngard who spoke about the history of Fulford.  She will also be speaking to SS Historical Society on 9 April, Fulford School Auditorium, 2 pm.

9)    Vision statements are to be posted on blog.

10)  Chair asked for volunteers to start crafting final report and vision.  John Moore, Margaret Day and Ron Bain volunteered to begin producing a rolling final report and vision statement.

11) The closing discussion was wide ranging and included the idea of inviting reps from BC Ferries and the Ministry of Transportation, as well as reps from the business community and experts on affordable housing, natural environment, agricultural lands and a health clinic.  The need to draft a list of probable subtopic for discussion was acknowledged.

12) Meeting adjourned at 5:10 pm.

 

LW

Minutes - February 18th

Minutes

Fulford Village Study Group

18 Feb 08

 

Present: Vera Robinson, John Rowlandson, John Moore, Larry Woods, Peter Lamb (Trustee)

 

(NB: All decisions by consensus.)

 

1)    Larry offered to serve as secretary.  It was agreed that he would record actions & agreements only.

2)    John Rowlandson accepted the nomination to serve as chair.

3)    It was agreed that a quorum would be 4 of 6 members (2/3).

4)    It was agreed that John Moore would undertake a revision of the group’s TOR to address procedural and other issues.

5)    It was agreed that we would establish a Community Reference Group (CRG) and that Larry would invite all others who had offered to serve on the study group to participate as members of this reference group.  Our invitation would also invite them to give us feedback of the Fulford Village Focus Group report, comment on the existing OCP, express other concerns and offer a vision statement indicating what they hoped Fulford to look like in 10-20 years.

6)    It was agreed that persons serving as alternates would have full proxy rights.

7)    It was agreed to give all future meeting dates to Peter for posting on the Islands Trust (IT) website and in the Driftwood.

8)    It was agreed to invite David Rapport and Luisa Maffi to speak to us at a future meeting about their “Healthy Ecosystems, Healthy Community” initiative and its relevance to our work.

9)    It was agreed our regular meeting time would be Thursday from 3-5 pm, starting 28 February and initially running through 10 April, with our initial report to be tabled that day.

10) A preliminary communication plan was sketched out.  This plan would involve the reference group, the IT website, the Driftwood, the Friends of Fulford email list and public gatherings, including a townhall meeting at Fulford Hall at the end of the process.

11) It was agreed to pursue the idea of an artist’s rendering of our ultimate vision for Fulford.

12) It was agreed to explore the question of what a village is during our next discussion by getting an historical perspective on the evolution of the Fulford area.

 

LW 

Minutes - February 16th

Minutes

Fulford Village Study Group

16 Feb 08

 

Present: John Rowlandson, John Moore, Vera Robinson, Bruce Patterson, Larry Woods, George Ehring (Trustee), Peter Lamb (Trustee), Gary Holman (CRD).

 

1)    George and Peter welcomed group members, introduced the terms of reference (TOR), outlined the major issues at hand and offered the Trust’s assistance in our efforts.  They will be our link to the Trust and will seek to get us any resources needed.

2)    The members of the group introduced themselves, their areas of expertise and their areas of interest.

3)    There was a discussion of whether or not the members of the group wished to invite some or all of those people who had also offered to serve to participate in some way.  Interaction with the broader community was also discussed.  It was agreed by consensus that each core group member would seek an alternate/proxy, that we would invite those who had offered to serve to participate in meetings as community resource people, and that ads would be placed in the Driftwood announcing future meetings to the public.

4)    The next meeting was set for 8-10 am on 18 Feb 08.

 

LW

FSG Terms of Reference - Adopted 28 Feb

Terms of Reference Fulford Village Study Group (these terms of reference are in draft form until ratified by the Trustees)

At the Local Trust Committee meeting on November 1, 2007, the LTC passed the following motion:

“To establish a study group for Fulford Village and encourage them to engage the community in a dialogue about the future of Fulford Village, including discussions of changed boundaries, a heritage designation and other issues that will be developed by the Trust in Terms of Reference. The study group is encouraged to propose OCP amendments within the timeframe of the OCP review. The SSILTC directs staff to remove consideration of the boundaries proposed by the Fulford Village Focus Group from the present discussion.”

Organization: 

The Fulford Village Study Group (Group) consists of a Core Membership of six persons, selected by the Trust (see list below) who will appoint a Chair, among whose responsibilities will be liaison with the Trust and coordination with members of the Group.  The Group will also appoint a Secretary to take minutes of decision, which will be submitted to the Trust as part of its documentation of the OCP Review process.

An additional 15 persons, who volunteered to join the Group, are identified as the Community Reference Group (CRG).  They are invited to join any and all meetings of the Group, to take part in discussions and render report if they choose, and will be sent all relevant documents considered by, or arising from the activities of, the Group.  The Secretary is responsible for communication between the Group and the CRG.

Core Members will identify alternates, selected from the CRG, who may take their place at meetings in event that they cannot attend, with full proxy privileges.[j1]

The trustees and CRD director will sit as ex-officio members of the Group, but should not be expected to attend every meeting.  The Trust will do its best to provide mapping and other resources as requested; these requests should be made to either of the trustees.

The Group will establish a schedule of meetings, all of which shall be open to the public.  Notice of meetings will be provided by email to the CRG and by notices submitted to the Gulf Islands Driftwood.  The Group may, at its discretion, choose to circulate notices to other groups as well, e.g. the Friends of Fulford.

The Group may set aside specified time intervals at its meetings for presentations by individuals or delegations.  Time will be allotted at the close of each meeting for questions from any CRG members or general public in attendance.

The Group, at its discretion, may establish sub-committees to carry out research and report on issues.  Each sub-committee shall be chaired by a Core Group member and may include members from the CRG and the general public.

The Group shall formally exist at least until its recommendations are forwarded to the Islands Trust, and may be requested by the Trust to continue to conduct deliberations and render report on designated topics after that time.

There shall be no remuneration for participation in the Fulford Study Group process.

Terms of Reference:

1. Review the relevant documents pertaining to the consideration of Fulford Village in the OCP, inter alia:
• final report of the Fulford Village Focus Group as considered to date by the Local Trust Committee.
• existing Official Community Plan (v.1 and appendices to v.2), in particular the policies that relate to Fulford Village, including the guidelines for Development Permit Area 1, Island Villages.
2. Create, as a first goal, a future vision for Fulford Village and its immediate surrounding area for the next 10 to 20 years and use that vision as a guide throughout the discussions. What would the village look like?  Who will be living and working there?  Given that all the land is in private ownership, how could owners be discouraged or prevented from changing the village in ways that do not meet the vision?
3. Consider and recommend on whether the existing OCP should be revised with respect to Fulford Village.  Give priority to those recommendations and make them by the end of March 2008 at the latest.  Recommendations not relevant to the OCP may also be submitted, at a later date if appropriate.
4. Provide recommendations on actions to be taken by the Islands Trust, CRD, Provincial agencies and BC Ferry Corporation, understanding that these organizations obviously have control of their own jurisdiction.

Membership:

Core Members: Margaret Day, John Moore, Bruce Patterson, Vera Robinson, John Rowlandson and Larry Woods.

Community Reference Group: Ronald Bain, Ted Bowland, Martyn Day, Johan Gerritsen, Alan Goldin, John Sparks, Ken Lee, P. David O’Flynn, Bruce Osbourne, Ralph Pred, Donald Robertson, Stanley Shapiro, Mike Tyson, Rick Tyson and David Woodman.

Resources:

1. Official Community Plan
2. Land Use Bylaw
3. Existing build-out projections for residential, commercial, industrial and agricultural lands
4. Fulford Village Focus Group Final Report
5. Overview and zoning maps
6. BC Ferry Corporation Terminal Upgrade Program

Specific Issues Proposed for Study by the Trust:

1. How much commercial activity, and of what kind, should be taking place?  What industrial activity might be acceptable? 
2. How much space will be required for parking, and where should that go? 
3. What facilities or services (e.g. senior’s or affordable housing, sewage treatment, multifamily dwellings) would be required to fulfill your vision?
4. What changes are necessary to address public safety and emergency services such as fire fighting, ambulance, and evacuation routes?
5. Assuming that the existing character of the village should be maintained, how should that be accomplished?  What OCP and zoning changes might be necessary to facilitate your vision of the village?  How would the designation of a Heritage Conservation Area affect the preservation of the village character?
6. Consider the consumption of resources and energy, the supply and delivery of water, and the treatment of sewage.  What infrastructure might be necessary to accomplish your vision of the village?
7. Understanding that the ferry terminal will not be moved to another location or closed, and that the final design of a new terminal clearly rests with BC Ferries, what recommendations would you make about the terminal in order to accomplish community goals?
8. What is required to make the village become more pedestrian and bicycle friendly, and how should that be accomplished?
9. What planning measures should be undertaken in anticipation of the effects of climate change?
10. What environmental issues should be addressed with respect to the village and to Fulford Harbour and Fulford Creek?
11. What role does agriculture play in your vision of the village?
12. Should the village boundaries be changed in order to facilitate your vision of the village and the immediate surrounding area, and if so, how?

JMM

20 February 2008

rev. after comment 25 February 2008

---

 [j1]Alternates do not have voting or speaking privileges at meetings if core members are present. 

February 28th Meeting

The theme of this Thursday's meeting is Understanding the Historical Geography of Fulford. We're happy to have Fulford resident and long-time southender, Barb Lyngard, as our special guest  to talk about the history of the Fulford community.

DRAFT AGENDA

1. Adoption of the Agenda
2. Adoption of the Minutes (February 18th, 2008)
3. Review of Revised Terms of Reference 
4. Replacement of Study Group Board Members
5. Proposed Study Group Meeting Format and Schedule
6. Future of Fulford written submissions
7. Formation of the Vision to Action Task Group 
8. Delegations
9. Presentation - Barbara Lyngard
10. Question and Answer Period
11. Discussion of OCP issues related to this theme (e.g. heritage designation, boundaries...)
12. Next Steps and Adjournment

At this meeting we ask -- "Where is Fulford? Where Should it be?" Some questions we hope to explore:

• What are Fulford's historical roots?
• How have shifts in human settlement changed (diminished/enhanced/broadened...) our appreciation of Fulford as a community?
• What institutions and relationships link the Fulford and south end communities?
• Does the Fulford community have an historical growth pattern?
• What should be preserved and why?

Proposed Meeting Themes/Schedule and Format

The Fulford Study Group will hold its first public meeting on Thursday, February 28th. These meetings will be held from 3:00 (1500) to 5:00 pm (1700) every Thursday until April 4th. The meetings will be held at Fulford Hall's Old Age Pensioner's (OAP) room.

Proposed Meeting Themes/Schedule

1. 28 February - Understanding the Historical Geography of Fulford
   
2. 6 March - Understanding the Natural Environment
   
3. 13 March - Understanding the Built Environment
4. 20 March - Understanding the Service Environment
5. 27 March - Assumptions/Recommendations Document Review
6. 29 March - Fulford Study Group Open Houses (to be confirmed)
7. 3 April - Final Review of Assumptions/Recommendations Document

Proposed Meeting Format

Each meeting will follow a similar format. The basic components are listed below:

• Fulford Study Group administration/housekeeping
• Presentation of draft Assumptions/Recommendations document (each week after 28 Feb)
• Delegation(s) to the Study Group
• Invited Guest speaker(s)
• Q&A for Speaker (FSG and persons attending)
• Discussion on thematic questions, i.e. Where is Fulford?
• Discussion on thematically related pieces of existing OCP that require amendment and policy proposals made in the first round of OCP renewal
• Next Steps (e.g. There may be a need to strike a committee/get info from Trustee or staffer to look into a specific issue)
• Adjournment

Getting Started

Hello to everyone interested in the Fulford community and its role in the Official Community Planning process. 

The Fulford Study Group will use this blog to post information about what it's doing and the questions with which it is dealing. We also expect that people with an interest in Fulford Harbour and Salt Spring in general will use the blog to share their ideas and concerns and ask questions. 

The Fulford Study Group hope that the blog helps to close the gap between where our community is today and what most people want it to be in the future.

The bulk of our work will happen between the 28th of February and the 3rd of April. During the next several weeks we'll be trying to make some assumptions about how our community will develop. At the end of the day we'll produce a Vision and provide the our local Trustees with recommendations about how that vision can be supported and realized.

We need you to make this happen! All of our meetings will be at the Old Age Pensioner's (OAP) room at Fulford Hall. They will be held every Thursday from 3:00 pm (1500) to 5:00 pm (1700).  If you don't have a way to get to the meeting, give me a call at 653 4049 and I'll do my best to arrange a ride for you.

Stay tuned for more information about meetings and process.